Sunset Elementary PTA

Legislative Advocate - Cristina Pocaterra & Maria Alejandra Marquez
Advocate for funds for Sunset Elementary in the various committees of the Florida legislature. Solicit and prepare ‘calls to action’. Occurs year-round.

Membership - Monica Pettigrew
Promote membership within our school and community. Maintain membership database and plan activities to increase membership. Collects membership dues and donations and submits them to Treasurer for deposit. Distribute membership cards to members.  

My Sunsetter e-Blast - Eleanor Schmidt
Solicit material for each e-Blast communication and develop/design e-Blast. Maintain e-mail address distribution database. Work with school administration on School Contact Sheet updates and distribution. 

Nominating Committee - (To Be Assigned)
Slate PTA Board candidates and Committee Chairs for the following school year. Research and confirm candidate qualifications. Prepare and distribute a ballot, and present the ballot at the last PTA General Meeting for the school year. Occurs April through May.

Open House - Cecilia Blanco
Organize PTA table to promote PTA activities and programs. Help coordinate PTA Store sales. Determine cash needs and secure cash box from Treasurer. Count proceeds and submit funds to treasurer for deposit. Occurs in September. 

PTA Meetings Planner
Schedule and coordinate the three PTA meetings during the year. Coordinate meetings dates and place on the school calendar. Solicit ideas for speakers and themes, and schedule. Determine food and beverage and solicit volunteers for help. Reserve the AV equipment. Coordinate babysitters, if needed. Coordinate with custodians for cleanup. Coordinate with the President on the agenda, etc. Occurs three times per year in the fall, winter and spring.

Required Reading - Estefania Mai
Coordinate with the teachers to determine the required reading books for the following year. Determine sales strategy and develop operations plan. Coordinate purchase of books with vendor, Books & Books. Solicit volunteers for sales, pickup from store and delivery of books. Starts in the spring for the following year. Occurs in the fall.

Required Reading, Book Clubs - Maria Gracia Pardo
Coordinate with Lead Teachers to determine assigned Spanish book club books for the year. Send order forms to the book club participants and manage collection of orders and funds. Coordinate purchase of books with vendor. Solicit volunteers for sales, pickup from store and delivery of books. Occurs in the fall.

Required Reading Donations - Maggie Vera
Develop and distribute flyer requesting required reading book donations. Place donation boxes throughout the school. Collect books and distribute to teachers. Occurs in May.

School Directory - Eleanor Schmidt & Angelica Gallagher
Assist in production of Sunset Directory, coordination of data input from contact sheets. Format directory and coordinate printing and/or distribution. Occurs primarily in October and November.

Social Committee (Events Hospitality and FCAT Week Support  and PTA Holiday Dinner & Gift Exchange Coordinator) - Arai Potesta

Provide food and drink at the various programs and fundraisers, including the Parent Academy week refreshments, Pizza for teachers before school opens in fall, and Science Fair judging. Assist with various projects to provide special recognition throughout the year to Sunset staff. Occurs year-round

Coordinate with the school administration for school events that require specific PTA support, such as Market Day, Earth Day, Magnet Program Tours, World Showcase, and Field Day. Work alongside Volunteer Coordinator to secure volunteer support. Discuss each event with Lead Teachers to determine specific needs and requirements. Work with Treasurer to establish budget for event snacks, etc. Obtain budgetary approval from the PTA Board. Occurs year-round.

Determine date(s) and venue(s) for Holiday Dinner (evening) and Gift Exchange (morning). Reserve venues and coordinate meal offerings. Design and distribute invitations to PTA board members and committee chairs. Maintain RSVP list and confirm with restaurant. Collect necessary funds from PTA members and submit to Treasurer for deposit. Occurs in December.

Coordinate student snacks during FCAT testing days with school administration. Prepare snacks each morning for delivery to classrooms. Plan and set-up teacher breakfast items during testing days. Work alongside Volunteer Coordinator to ensure volunteer support. Occurs in the spring.

Voices of Sunset - Rosana Brijbag
Editor of Voices of Sunset publication. Work with Media Specialist to develop and hold surveys and contests to solicit articles and school work from the kids. Work with teachers to solicit content ideas from students. Work closely with Advertising Committee Chair to secure ad copy. Occurs year-round.

Volunteer Coordinator - OPEN
Maintain volunteer database and email distribution list. Informs volunteers of volunteering opportunities, and maintain volunteers informed. Remind volunteers of volunteer commitments. Update and distribute volunteer sign-up sheet alongside school administration. Together with school administration, coordinate Volunteer Orientation in the fall. Assist teachers in finding volunteers for room parent, special projects and events. Works alongside committee chairs to elicit and ensure volunteer support.

Webmaster - Cecilia Blanco; Eleanor & Peter Schmidt

Maintain PTA website updated with fresh content as it becomes available. Manage domain registration and website hosting and costs. Occurs year-round.